Abstract Submission

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To ensure that the abstracts have a uniform format for rapid publication, please adhere to the following guidelines for submitting abstracts.

Format for abstracts submitted to the Canadian Journal of Plant Pathology from the annual meeting of the Canadian Phytopathological Society and from all regional meetings of the CPS:

Word processor
– Microsoft Word preferred, but Open Office Documents O.K.
Abstract font
– Times New Roman font and 12 po preferred
Abstract title
– in bold, scientific names bold and italicised
– only the first word of the title, proper names, and scientific names have the first letter capitalized
Author names
– in normal font, initial(s) first, followed by last name (e.g. A. B. SMITH AND C. B. JONES)
– in italics and need to include postal address and postal code (no abbreviations except for province or state names)
– first affiliation should be that of the first author. If other authors have different affiliations, those affiliations should start with the author’s initials, e.g. (C.B.J.)
Abstract body
– in normal font with scientific names italicised
– should be no more than 250 words
– scientific authorities are to be given for all Latin names the first time they are mentioned in the body of the abstract
– abbreviations, nomenclature, symbols for units of measurements, etc. are to conform to the requirements for manuscripts submitted to CJPP
Below the abstract clearly indicate the following:
– name of the person presenting the abstract along with a telephone number and/or email address
– names of two people (other than the authors) who critically read the abstract
– when the abstracts are compiled for publication in CJPP, this information will be omitted and the abstracts put in alphabetical order according to the author names
Abstract fee:
– there is a $35 fee for each abstract to be published in CJPP
– this will be collected by the local organizing committee of the meetings and forwarded to the treasurer of the CPS society

The following is an example of how an abstract should appear. One section that some authors do not pay enough attention to with respect to format is the affiliations. Complete addresses should be given in the format shown below. Another area that some authors neglect is providing the scientific authorities for Latin names. If authors do not provide the correct format, they may be asked to do so before their abstract will be published.

The title of the abstract is to be bold. A. B. SMITH, C. B. JONES AND D. SMITH-JONES. London Research and Development Centre, Agriculture and Agri-Food Canada, 1391 Sandford Street, London, ON N5V 4T3, Canada; (C.B.J.) Department of Biological Sciences, Simon Fraser University, 8888 University Drive, Burnaby, BC V5A 1S6, Canada; and (D.S.-J.) Department of Plant Science, McGill University, Macdonald Campus, 21 111 Lakeshore Road, Sainte-Anne-de-Bellevue, QC H9X 3V9, Canada

The body of the abstract (not including the title, author names, and affiliations) should be carefully written to stay within the limit of 250 words. An abstract should contain a description of the problem, results, and concluding statement. The abstract should be concise with just enough information to introduce your subject and generate interest. Abstracts should be typed as single space. Use the text font Times New Roman and 12 po. Scientific authorities are to be given for all Latin names the first time they are mentioned in the body of the abstract. Cultivar names are to have single quotation marks around them every time they are mentioned. All abbreviations are to be spelled out in full the first time they are mentioned in the body of the text. Authors are to have their abstract(s) proofread by two colleagues for clarity and grammar.

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Instructions for oral presentations: Oral presentations will be 15 minutes. This will include a 12 minute presentation and 3 minutes for questions. This should be strictly adhered to, especially for students in the oral competition. PowerPoint is a good tool for making presentations. Each presentation should have clear, appealing slides. The presentation should have a title slide, an introduction to the importance of the work, and a clear objectives slide. Slides should not be over crowded. Graphics and photographs are encouraged. A good rule of thumb is one minute for each slide, not including the title slide.

Instructions for poster presentations: Posters should be prepared in a portrait format and be 3ft wide by 4 ft tall. Posters should be readable from a distance of 2 meters. For adequate visibility, the font size should be a minimum of 30 point. Avoid  overcrowding of tables and figures. Each table and figure should have a legend and a title. Graphics are encouraged. The poster should be self-explanatory. PowerPoint is a good tool for making posters.

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